Job Description

Executive Personal Assistant to Executive Team, Highly Regarded Cosmetic Care Beauty Company, Miami, Florida/Bi-Lingual/Hybrid

Our client, a highly regarded and expanding cosmetic care beauty company based in Miami is looking for an Executive Personal Assistant to support the executive team which consists of the Founder, the CEO with some support for the CFO. The candidate MUST be bi-lingual, English/Spanish or at least speak conversational Spanish. This is an exciting opportunity for someone who thrives in an entrepreneurial growing environment and has an interest in beauty/cosmetic care through both surgical procedures and beauty products and procedures. The role is hybrid, working remotely as well as in the office and at the Founder and CEO’s home office in Coral Gables, depending on what is going on. The ideal candidate has at least 5 years of experience supporting busy executives and understands the “high touch” required at this level; detail orientation and organizational acumen and likes wearing many hats.

About the Job:

• Support the Founder and CEO as a true “right-hand gatekeeper” handling complex calendar management, personal and professional. Some calendar management for CFO.
• Prioritize emails from inbox and craft emails on the Founder’s and CEO’s behalf
• Arrange domestic and international travel with detailed itineraries for executive team
• Attend some business meetings; take notes; follow-up on action items
• Manage relationships with key investors, stakeholders and clients
• Prepare and edit PowerPoint presentations for investor meetings
• Coordinate projects with the executive team keeping track of initiatives and deadlines
• Help set up processes and procedures to improve workflow as the business grows
• Plan lunches, dinners, events
• Ad hoc projects; some personal work for the Founder and CEO; run errands

Base Salary plus Discretionary Bonus, Comprehensive Health Benefits

About You:

• At least 5 years of experience as an Executive Assistant to high- level executives
• Bachelor’s Degree
• High level of integrity and discretion in handling all confidential information
• Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills
• Great project management skills, running projects from start to finish
• An interest in improving procedures and processes through introducing software solutions as well as AI
• A warm engaging personality that is committed to taking as much off the Executive team’s plate so they can focus on their growing business

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