Job Description

Summary:

This Construction Administrative Assistant is a long-term project until the end of September 2026. It is a highly interactive and responsible for the daily management of the administrative functions and specified accounting functions at the construction job site, such as gathering and entering timecards, entering A/P and purchase orders.

• Hours: Monday to Friday, 7:00am-3:30pm
• Pay: $25 per hour, based on experience

Responsibilities:

• Communication with office and field job site personnel
• Complete and route documents to internal and external customers
• Proper organization of job documents and other information
• Organization of job plans and other documentation
• Maintain basic safety records required for the project
• Assist with creation of labels and signage for construction projects
• Enter and submit purchase orders and receive and process invoices
• Resolve issues with disputed purchase orders and close purchase orders when completed
• Collect, review, enter and review weekly payroll time entry for missing information
• Assist with any payroll related reports required to be submitted on the project
• Assist in the preparation of monthly invoices and assemble the supporting documentation
• Assist with any payroll related reports required to be submitted on the project

Qualifications:

• Knowledge of Office 365 (Outlook, Word, Excel)
• Excellent interpersonal skills
• Must be adaptable and self-reliant
• Ability to commit through the duration of the assignment (end of September 2026)
• Must have a valid driver license and reliable transportation as some travel may be required

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